Events Management

Meaningful outdoor events | Professionally planned | Safely delivered

At ROC Adventure, we specialise in designing, planning and delivering outdoor events across Wales — from guided challenge days and multi-peak routes to charity fundraisers and bespoke wellbeing experiences. Every event is carefully crafted to reflect your goals, group needs and the unique landscapes we work in.

Operating across Bannau Brycheiniog (Brecon Beacons), Eryri (Snowdonia), the Cambrian Mountains, and select routes along the Welsh Coast.

What We Offer

Our event management services include:

Charity Challenge Event Delivery
Plan, promote and deliver your challenge with trained support, risk management and route expertise.

Guided Group Challenges
From single-peak days to multi-route adventures, tailored to ability and ambition.

Private & Community Group Events
Build connection, confidence and wellbeing outdoors with guided experiences designed for your group.

Multi-Day & Overnight Adventures
Including wild camping, expedition-style routes and progression opportunities.

Wellbeing & Nature-Connection Events
Slow-paced, reflective and inclusive journeys for groups focused on wellness and reconnection, not just distance.

Each event is shaped around participant ability, safety requirements, weather, environmental responsibility and group objectives.

How We Support Your Event

We provide full or partial event management depending on your needs.

Planning & Design

  • Route creation & terrain suitability
  • Landowner liaison & access permissions
  • Risk assessments & safety plans
  • Contingency planning & weather considerations
  • Insurance

On-the-Day Delivery

  • Qualified Mountain Leaders & instructors
  • Participant support & guidance
  • Navigation & group management
  • Communication systems & safety monitoring

Pre-Event Support

  • Kit lists & participant information
  • Training recommendations (navigation, fitness, route awareness)
  • Advice for charity organisers, group leads & first timers

You get professional delivery with a warm, inclusive approach — never rushed, never intimidating, always supported.

What Makes Us Different

At ROC Adventure Wales, successful events are measured by more than completion. Our focus is on:

Environmental Responsibility
Low-impact route design, Leave No Trace practice and permission-based access wherever required.

Qualified, Experienced Leadership
Led by accredited leaders with real experience, not just certificates.

Inclusive Delivery
Events shaped around ability, pace and purpose — not competition.

Partnership Approach
We work with you, not just for you — whether you represent a charity, community, organisation or private group.

Local Expertise
Our knowledge of Wales’ landscapes means better planning, safer outcomes and more meaningful routes.

Who We Work With

Our event management is ideal for:

  • Charity groups & fundraising organisations
  • Community groups & social programs
  • Clubs & adventure networks
  • Educational groups (post-16 & adult)
  • Private groups & family/friend events
  • Organisations seeking outdoor experiences for their teams

Note: We are not limited to small groups. Larger groups can be accommodated with planned staffing ratios and responsible environmental impact strategies.

Example Events We Can Deliver

  • Brecon Beacons 10 Peaks Challenge
  • Brecon Beacons 3 Peaks Challenge
  • Snowdonia Welsh 3 Peak Challenge
  • Wild Camping & Navigation Weekend
  • Coastal Challenge – Gower Peninsula / Pembrokeshire / Ceredigion
  • Mindful Walking & Nature-Connection Days
  • Charity Sunrise-to-Sunset Challenge

Nothing is off the shelf — every event is tailored.

Safety, Planning & Compliance

All events are delivered with:

  • Qualified Mountain Leaders & instructors
  • Insurance and safeguarding checks
  • Robust route and risk assessments
  • Environmental consideration & access compliance
  • Clear communication before, during & after the event

We prioritise enjoyment and safety equally.




Privacy Policy
Booking Policy
Sustainability Policy
Website by DJMWeb
cross-circle
We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners. View more
Cookies settings
Accept
Privacy & Cookie policy
Privacy & Cookies policy
Cookie name Active

Privacy & Consent

At ROC Adventure (“we”, “us”, “our”), we are committed to protecting your privacy and handling your data in a clear, transparent and secure way. This policy explains how we collect, use, store and protect your personal information in compliance with the UK GDPR, Data Protection Act 2018 and Privacy and Electronic Communications Regulations (PECR).

Who We Are

ROC Adventure is the Data Controller for personal data collected via this website and our communications.

We do not sell or share your information with third parties for marketing purposes.

Information We Collect

We may collect the following information:

Information you provide

  • Name
  • Email address
  • Telephone number
  • Enquiry details
  • Booking / event information relevant to our services

Automatically collected data

  • IP address
  • Browser type/device type
  • Website usage statistics
  • Cookie data (see section below)

This is used to operate and improve our website and services.

How We Use Your Data

We process your data to:

  • Respond to enquiries
  • Deliver and manage bookings, events and services
  • Send essential safety or event information
  • Improve our website and customer experience
  • Send marketing updates only when you have opted in

We do not use your data for automated decision-making or profiling.

Legal Basis for Processing

We process your data under the following lawful bases:

  • Contract – to provide services you request or book
  • Legitimate Interests – responding to enquiries and improving our services
  • Consent – for optional marketing communications

Forms & Data Storage

When you contact us through our website, the information you submit is sent to our secure email server and is not stored on the website.

We retain personal data only for as long as necessary. Typical retention periods are:

  • Enquiries: up to 12 months
  • Bookings/participants: up to 7 years (legal financial requirement)
  • Mailing list subscribers: until consent is withdrawn

Your Rights

Under UK GDPR, you have the right to:

  • Access the data we hold about you
  • Request correction or deletion
  • Restrict or object to processing
  • Withdraw consent where applicable
  • Request data transfer (data portability)
  • Complain to the Information Commissioner’s Office (ICO) if needed

Cookies

Our website uses cookies to enhance your experience and measure site performance.

Types of Cookies We Use

Essential Cookies
Used for core website functionality, such as security and navigation.

Analytics Cookies (Google Analytics)
Used to collect anonymous visitor statistics to help us improve our website and content.

Preference Cookies
Used to remember your settings and preferences to enhance your browsing experience.

We do not use advertising or tracking cookies for third-party marketing.

You will be asked to accept or decline non-essential cookies when you first visit the site. You can manage your preferences at any time through your browser settings.

Google Analytics

We use Google Analytics to understand how visitors interact with our website.

To ensure compliance:

  • IP anonymisation is enabled
  • Data sharing with Google is disabled
  • No personal data is tracked
  • We do not combine analytics with other Google services

Third-Party Links

Our website may contain links to other websites. We are not responsible for their content or privacy policies. Please review their policies before submitting data.

Children

We do not knowingly collect personal data from anyone under 16 without parental consent.

Policy Changes

We may update this policy to reflect changes in the law or our practices. The latest version will always be published here.

Contact Us

For any enquiries regarding this policy or your personal data, contact:

info@roc.wales

Summary

  • We collect only what we need
  • We protect what we collect
  • We do not sell or misuse your data
  • You stay in control
Save settings
Cookies settings
linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram